A basic diagram for hosting questions that create extraordinary conversations. In the life of organizations and communities there are times when questions arise that just can’t be dealt with in the regular course of events. This is often when those of us who are consulting facilitators are brought into an organization. We are often told that “we have reached a place where we need a facilitator to help.” Usually there is an obvious need or purpose stated right in the first few sentences of the phone call or the email. This is something that consultants like us have to bear in mind.
The organizations we work with are in a constant flow of work. We were are hired to help facilitate something around a question that comes up, we have to remember that what we are doing is taking something out of the flow of work, turning it over and returning it to the stream. Unless we are involved in deep systemic change – where the banks of the river change as it were – our work is about diverting some time and attention from the mainstream.
To do this well, there are three basic phases to pay very close attention to. Each of these phases has to be designed in the beginning, but with space for emergent outcomes. Think of this model as a framework for holding the flow of an extraordinary event in the life of an organization. That could mean a one day think tank, a three day off-site or a two-hour staff meeting.
First there is the invitation phase. In this phase, we have to pay careful attention to inviting people well into our process. Among other things, participants have to know:
- What the clear purpose is
- How this will affect their work
- Why they should take time and attention away from their regular tasks
- What is required of them to participate well.
A skillful invitation invites people to suspend their day-to-day concerns to give their attention fully to the task at hand. For extraordinary meetings, especially those where the gathering is held in a different way than expected, it’s important to brief people before hand about how their roles might be different than they expected.
The second phase is hosting and harvesting. Of course this is the meat of any meeting, but I’m a strong advocate for focusing on the harvest primarily in the design and letting that determine the processes you will use to host. What is the purpose of the meeting? What impact is it intended to have? How will we capture and share the results and where will they go? From those questions choosing processes will be simpler. Choose processes that get you to that desired outcome.
A further consideration for hosting and harvesting is to balance the three domains of work, relationship and co-learning. I have written more about that elsewhere, but the essence is that balancing those three foci will give you an experience where work is at the forefront, learning together helps figure your way through the questions and building relationships ensures sustainable results.
The final stage is integration whereby we give some deep consideration to how the results of an extraordinary conversation can be re-integrated back into the organization. There are manyfactors to consider here, and some of them include:
- communicating results to those that weren’t there, especially the qualitative and non-visible results
- working with power and leadership
- dealing with resourcing issues
- balancing the need for new action with the reality of mundane tasks back in the main stream
- working with and supporting new ideas that might be at odds with the existing flow and structure
There are of course a myriad of issues with integrating new ideas and shifts in direction back into the life of an organization, but if there is one piece of advice I can give it is this: think about it before you have to do it. The worst case scenario for success is that an extraordinary conversation results in a stunning insight but that there is no way to reintegrate that back into the work of the organization.
Pay attention to these three stages up front, in the design process. Create questions around each of these stages and ask them of your planning team. Never be afraid to deviate from the “plan” but try to keep your thinking ahead of the game.
I’m currently engaged in a number of projects that have me working at the margins, exploring margins, eliminating margins and generally working with difference, otherness, power and exclusion. These projects include:
- Running an Open Space Technology event in September to create collaborative actions around reducing addictions-related stigma in the health system in Vancouver.
- Working with the Lutheran Immigration and Refugee Service in the United States on supporting and expanding a culture of welcome and acceptance in their work with migrants and refugees, work that is stunningly radical in the context of the current “conversation” on immigration in the USA.
- Part of a team co-hosting an Art of Social Justice gathering in New York City, looking at how power, privilege, race, class and other forms of marginalization and control crop up in society and what challenges those pose for the application of self-organization and participatory leadership in addressing these challenges.
- Working with youth organizations that support the reduction of stigma for youth with mental illnesses in Ontario and the inclusion of youth voice in policy and practice.
What is common to these projects is the idea that voices matter, that diversity matters and that the reality of community life now is that solutions to complex social problems are not going to emerge without participation from the margins. It is in fact the margins that will probably produce the solutions to the radical problems facing societies these days. If you look at the debate in the United States between Republican and Democrats about the fiscal future of the State, the conversation is being conducted on very narrow lines. There is a huge hole in the debate where the voices of those disempowered by the current financial situation are not being heard. A radical restructuring of the way people think about national economies is needed if the US is to make a transition from what is clearly an unsustainable path to something that ensures that the needs of citizens are met over the long term. Where are the solutions? They are not in the Congress, the are not in the financial pages of the newspaper, they are not at Davos, or the G20 or the IMF or on Wall Street.
It is the same with all of the intractable problems that we face. My friend Willie Tolliver, one of our Elders for the work we are doing in New York, says that change in social systems comes from clients, not from those within the system. Radical changes are driven by the clients and consumers of services re-designing the structures that provide for them. It happens when people claim the ownership of a problem and are able to get their hands on enough power to turn the ship. What keeps those voices out of the conversation is both the vested power and the unconscious practice of privilege which excludes and stigmatizes voices from the margins, and especially the voices and talents and capacities of those who have been victimized, oppressed, excluded or plain beaten down by the prevailing system.
It’s time for movement and movements, for action and activism, for engaging with power and questioning power, for creating ties and breaking them. That’s what’s in the air at the moment.
What a pattern…all over the world police attacking citizens…it happened here in Canada too last year during the G20 talks (that probably had some bearing on what subsequently unfolded in Greece). The most powerful line in that video is that one that welcomes us to the age where everyone is innocent except the people, who are guilty. That is a stirring reminder of how this story is being told.
If you are not a part of the problem, you cannot be a part of the solution! So, proud to stand with all those who identify as “guilty.” Time for those who don’t declare any responsibility for the state of the world to move aside.
A great article about the way W.L. Gore organizes itself which is essential an open space organization. Leadership is everywhere and passion and responsibility dictate what gets done.
“Gore also believes that leadership has to be earned. It embraces what it calls “natural leadership.” Leaders at Gore gains influence by developing a track record for getting things done, and excelling at team building. They have to be talent magnets. As one associate explained “We vote with our feet. If you call a meeting and no one shows up, you’re probably not a leader because no one is willing to follow you.” Once in a leadership role, that person’s job is to strengthen and make his or her team and colleagues successful. Because Gore associates are involved with multiple teams, they may a leader on one and a regular member on another”
Just out from an Art of Hosting practitioner. The guide is a free download:
The Lotus – A Practice Guide for Authentic Leadership in Strategic Sustainable Development – presents nine personal leadership capacities that authentic leaders find essential in their work when facilitating large-scale, complex, transformational change in organisations and communities. Furthermore, it suggests practices (ranging from contemplative and spiritual to physical, engaging both head, heart and hands) that help in developing your personal leadership capacities
via The Lotus | A Practice Guide for Authentic Leadership in Strategic Sustainable Development.