Sometimes we describe what we do with practing the Art of Hosting as bringin participatory leadership to life. THis can be a major shift in some people’s way of thinking. To describe it, Toke Moeller sent this around a few days ago – an explanation of participatory leadership in one sentence.
|How do you explain participatory leadership in one sentence?
o Imagine” a meeting of 60 people, where in an hour you would have heard everyone and at the end you would have precisely identified the 5 most important points that people are willing to act on together.
o When appropriate, deeper engagement of all in service of our purpose.
o Hierarchy is good for maintenance, participatory leadership is good for innovation and adapting to change.
o Complements the organigramme units with task force work groups on projects.
o Look at how well they did it in DG XYZ – We could be the ones everybody looks at.
o Using all knowledge, expertise, conflicts, etc. available to achieve the common good on any issue.
o It allows to deal with complex issues by using the collective intelligence of all people concerned & getting their buy-in.
o Participatory Leadership is methods, techniques, tips, tricks, tools to evolve, to lead, to create synergy, to share experience, to lead a team, to create a transversal network, to manage a project, an away day, brainstorming, change processes, strategic visions.
o Consult first, write the legislation after.
Traditional ways of working
Participatory leadership complementing
|Individuals responsible for decisions
|Using collective intelligence to inform decision-making
|No single person has the right answer but somebody has to decide
|Together we can reach greater clarity – intelligence through diversity
|Hierarchical lines of management
|Community of practice
|Wants to create a FAIL-SAFE environment
|Creates a SAFE-FAIL environment that promotes learning
|Top-down agenda setting
|Set agenda together
|I must speak to be noticed in meetings
|Harvesting what matters, from all sources
|Communication in writing only
|Organisation chart determines work
|Task forces/purpose-oriented work in projects
|People represent their services
|People are invited as human beings, attracted by the quality of the invitation
|One-to-many information meetings
|A participatory process can inform the information!
|Great for maintenance, implementation (doing what we know)
|When innovation is needed – learning what we don’t know, to move on – engaging with constantly moving targets
|When engagement is needed from all, including those who usually don’t contribute much.
|Dealing with complaints by forwarding them to the hierarchy for action
|Dealing with complaints directly, with hierarchy trusting that solution can come from the staff
|Consultation through surveys, questionnaires, etc.
|Co-creating solutions together in real time, in presence of the whole system
|Management by control
|Management by trust
|Questionnaires (contribution wanted from DG X)
|Engagement processes – collective inquiry with stakeholders
|Organic – if you treat the system like a machine, it responds like a living system
|Top down orders – often without full information
|Top-down orders informed by consultation
|Resistance to decisions from on high
|Better acceptance of decisions because of involvement
|Tasks dropped on people
|Follow your passion
|Policy design officer disconnected from stakeholders
|Direct consultation instead of via lobby organisations
|People feel unheard/not listened to
|People feel heard
|Working without a clear purpose and jumping to solutions
|Collective clarity of purpose is the invisible leader
|Motivation via carrot & stick
|Motivation through engagement and ownership
|Managing projects, not pre-jects
|Better preparation – going through chaos, open mind, taking account of other ideas
|Focused on deliverables
|Focused on purpose – the rest falls into place
|Showing up as who you are
|Broadcasting, boring, painful meetings
|Meetings where every voice is heard, participants leave energised
|Hosting, harvesting, follow-up
|Event & time-focused
|Good timing, ongoing conversation & adjustment